Privacy Policy
At mysite-name, we are committed to protecting your personal information and creative projects while you use our recording studio services across England. This policy explains how we collect, use, and safeguard your data in compliance with UK GDPR and the Data Protection Act 2018.
1. Information We Collect
We collect information necessary to provide our recording studio services, including your name, contact details, project information, audio files, session preferences, and payment information. This helps us manage your recording projects effectively and maintain accurate session records.
We collect technical data through our website analytics to improve user experience. This information is anonymised where possible and not linked to your personal identity without explicit consent.
2. How We Use Your Information
Your data enables us to deliver quality audio production services and includes:
- Processing studio bookings and session enquiries
- Managing your audio projects and session files
- Coordinating production schedules and engineer assignments
- Processing payments and managing billing
- Communicating project progress and delivery updates
- Providing project archives and session backups
We handle your information responsibly, using it solely for your audio production requirements and essential business operations.
3. Project Information and Session Records
Your project details, including session notes, audio files, mix versions, and production notes are stored securely and treated as confidential. We maintain these records to ensure project continuity and consistent quality across sessions.
Project files are accessed only by our production team and are stored on secure systems with restricted access. We maintain session archives for 3 years to facilitate project revisions and client requests, after which they are securely archived or deleted upon request.
4. Audio Files and Creative Content
Your audio recordings, mixes, and creative content remain your intellectual property. We store these files solely for production purposes and do not share them with third parties except as necessary for collaborative projects you authorize.
Audio files are stored on encrypted servers with access limited to essential production staff. We implement strict confidentiality measures to protect your unreleased work.
5. Data Security Measures
We implement industry-standard security protocols to protect your personal information and creative projects. All client data and audio files are stored on encrypted systems with access limited to authorised team members.
Our team follows strict confidentiality agreements regarding client information and project details, ensuring your creative work remains secure throughout the production process.
6. Project Authorization and Specifications
We store your project specifications, production approvals, and creative preferences to ensure work is carried out as agreed. This includes keeping records of agreed deliverables, revision limits, and any specific creative directions you provide.
Project authorization records are maintained as part of our quality assurance process and are accessed only by the production team working on your project.
7. Legal Basis for Processing
By using our recording studio services, you consent to us processing your information as outlined in this policy. This includes processing necessary for audio production, project coordination, file management, and service delivery.
8. Third-Party Data Sharing
We may share your information with trusted third parties only when necessary to deliver our services, such as session musicians you approve, collaborating producers, mastering engineers, and payment processors for transaction handling.
All third-party providers are bound by strict data protection agreements compliant with UK GDPR requirements. We never share your audio projects or personal information without your explicit consent.
9. Your Data Protection Rights
Under UK GDPR, you have the right to:
- Access personal information we hold about you
- Request correction of inaccurate personal data
- Request deletion of your personal data
- Object to processing of your personal data
- Request transfer of your data to another provider
To exercise these rights, contact us at: [email protected]. We respond to all valid requests within 30 days.
10. Data Retention Period
We retain your personal and project data for as long as necessary to fulfil our services and legal obligations. Session files and project records are typically maintained for 3 years after your last project to allow for revisions and client requests, unless you request earlier deletion.
Financial records are retained for 7 years for accounting and tax compliance purposes.
11. Policy Updates
We may update this privacy policy periodically to reflect changes in our services or legal requirements. The current version will always be available on our website, and we will notify you of significant changes that affect how we process your data.
Last updated: October 2025